Free Follow-Up Email Generator

Describe the situation and get a subject line and a complete follow-up email you can edit before you send.

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LengthStandard

Let’s write an email!

Type a few lines about what you need to say, or paste your notes. Replying to someone? Open Details above and paste their email.

Your email will appear herePick a purpose and tone, describe what to say, then press Generate email. The draft is fully editable.

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Follow up email generator

A follow-up email that does its job

You sent a quote, a proposal, an application or a question, and nothing came back. Or you met someone and want to keep the door open. The Email Writer turns a few lines about the situation into a subject line and a complete follow-up email, with the Follow-up purpose already selected on this page. A follow-up gives the other person a cheap way to respond and stops. It reminds them what is waiting, adds one useful thing if there is one, and asks a question that can be answered in a line.

How to write a follow-up email here

Three steps, about a minute.

Describe the situation

Say what has happened and what you want to happen, with the real names, dates, amounts and references. A sentence or two is enough; the example below started from one paragraph.

Set tone, length and details

Follow-up is already selected. Pick a tone — Professional or Friendly. — and a length, and add the recipient and your name in Details so the greeting and sign-off are right the first time.

Read it, change it, send it

Read it as the recipient would. Fix the greeting if it needs fixing, cut a line, swap in an alternative subject. Then copy it, open it in your mail app, or download it.

What a follow-up email has to contain

The shape the draft follows, and the shape to check for before you send.

SubjectReply inside the original thread where there is one, so your first email is one scroll away. Otherwise name the thing: Following up: kraft mailer quote.
OpeningOne line that says what you are following up and when you sent it. No "just circling back".
BodyAnything new since you wrote — a date that moved, a detail they asked about — or nothing at all.
The askA question that takes one line to answer: is Thursday still good, do you want the revised quote, should I close the file.
CloseShort and easy. An offer of a ten-minute call gives them a cheap yes.

One brief in, a finished follow-up email out

A real run of the tool with the Follow-up purpose, unedited.

The brief

Follow up on the proposal I sent last Wednesday for redesigning their booking website. No reply yet. Mention the 15 October start we discussed is still available if they confirm by the end of the month. Offer a 15-minute call. Do not sound pushy.

Purpose Follow-up, tone Professional, standard length. No recipient or sender name was given in Details, so the greeting and sign-off are the tool's defaults.

The draft returned

Follow‑up on website redesign proposal

Hello,

I wanted to touch base regarding the redesign proposal I shared last Wednesday. The start date of 15 October we discussed remains open, provided we receive confirmation by the end of the month. If it helps, I’m happy to schedule a brief 15‑minute call to address any questions you may have.

Please let me know a convenient time, or feel free to reply directly if you’re ready to move forward.

Best regards

Alternative subject: Checking in on booking site redesign
Alternative subject: Next steps for proposed redesign

Generated by the Email Writer on 18 September 2026 and printed here unedited. Every date, name and number came from the brief; a draft is meant to be read and edited before it is sent.

Subject lines for a follow-up email

Say the thing, front-load the words that identify it, and keep the part that matters inside the first 35–40 characters a phone shows. The tool returns three and shows a live character count.

1Following up: kraft mailer quote (sent Tuesday)47 characters
2Re: Proposal for the website redesign37 characters
3Still interested in the 12 September slot?42 characters

Tone, length and timing

ToneProfessional or Friendly. Never Persuasive on a second follow-up — pressure is what makes people stop replying. Concise if you have followed up before.
LengthShort. The whole point is that it takes ten seconds to read and five to answer.
Timing and etiquetteWait three to five working days after a quote or proposal, a week after an application, and a day or two after a meeting you want to keep warm. Two follow-ups, spaced out, is the usual limit; the third should offer to close the file, which often gets the reply the first two did not.

Common mistakes in follow-up emails

Five things readers notice at once, and what the draft does instead.

"Just circling back"

Filler that apologises for the email. Say what you sent and when.

Repeating the whole pitch

They have the first email. Add something new or add nothing.

Guilt

"I haven't heard back from you" makes the reader defensive. State the fact and ask the question.

No easy way to say yes

"Let me know your thoughts" is work. "Is Thursday still good?" is a one-word reply.

Following up too soon, then too often

A day after a proposal is too soon; five in a fortnight is too many. Space them out and stop at three.

Follow-up email generator FAQs

Is the follow-up email generator free?

Yes. Write follow-up emails without an account, within the per-email word allowance shown next to the composer. Signing in raises it, and Pro removes the guest limits and the ads. The pricing page lists what each plan includes.

What should a follow-up email include?

Subject: Reply inside the original thread where there is one, so your first email is one scroll away. Otherwise name the thing: Following up: kraft mailer quote. Opening: One line that says what you are following up and when you sent it. No "just circling back". Body: Anything new since you wrote — a date that moved, a detail they asked about — or nothing at all. The ask: A question that takes one line to answer: is Thursday still good, do you want the revised quote, should I close the file. Close: Short and easy. An offer of a ten-minute call gives them a cheap yes.

What tone should a follow-up email use?

Professional or Friendly. Never Persuasive on a second follow-up — pressure is what makes people stop replying. Concise if you have followed up before.

How long should a follow-up email be?

Short. The whole point is that it takes ten seconds to read and five to answer.

Will the tool invent details for my follow-up email?

No. Names, dates, amounts, references and links come from your brief and are kept exactly; the tool is built not to add a promise, a policy, a deadline or a fact you did not give it. That is why the brief should carry the real details — the example on this page shows how little is needed.

Can I change the follow-up email after it is generated?

Yes. The subject line and the body are editable in the page, two alternative subject lines are one click away, and six one-tap refinements make the draft shorter, longer, friendlier, more formal, more direct or more polite without rewriting the brief. Copy it, open it in your mail app, or download it as Word, PDF or text.

Before you send

Check the draft's grammar, change its tone in one pass, or paraphrase a line that sounds like a template. One plan covers every tool.

Grammar checker Tone changer Paraphraser All purposes

Write a follow-up email

Email writers for other purposes

Each page opens the writer with that purpose already selected, shows a real draft the tool returned from a one-line brief, and explains what that kind of email has to do. The purpose menu above the brief covers all sixteen.

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