Free AI Email Rewriter

Paste an email that is too long, too stiff or too blunt and get it back saying the same thing in fewer, plainer words.

DocumentUntitled document

SynonymsBalanced

Protect names & numbers

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Start typing, paste your text, or upload a Word, PDF or text file. Select any word to freeze it.

Your paraphrase will appear herePick a mode, add your text, then press Paraphrase. Click any word in the result for synonyms.

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AI email rewriter

When you need an email rewriter

Email is where bad writing does the most damage per word. A request buried under three clauses of politeness gets skimmed; a blunt one-liner reads as rude; a paragraph of throat-clearing before the ask wastes the one moment you had someone’s attention. An email rewriter is for the draft you have already written and do not want to send as it stands — it keeps the ask, the names and the dates, and takes out everything between you and them.

How to rewrite an email

Three steps, and the third is the one people skip.

Paste it

Paste the body of the email — you can leave the greeting and sign-off in or out, and either way they will not be rewritten into something else.

Set it up

Choose the Email style next to the mode so the result reads like an email rather than a report, and freeze any name, date or figure that must appear exactly.

Read what changed

Read the highlights before you send. An email is the one kind of writing where a wrong word reaches a named person immediately.

Before and after, unedited

A real run of this rewriter, printed exactly as it came back, so you can judge it on what it actually returned.

Your text65 words

Further to our conversation of last week, I am writing to request that you provide the revised figures for the Q3 forecast at your earliest convenience. It would be appreciated if these could be furnished prior to the board meeting, which is scheduled to take place on 14 October, as the finance team will require sufficient time in which to incorporate them into the pack.

Standard mode · Email style43 words

Following our conversation last week, please send the revised Q3 forecast figures as soon as possible. It would help if you could provide them before the board meeting on 14 October, so the finance team has time to include them in the pack.

65 words in, 43 out, with the request, the date and the team all intact. The ask moves to the front of the sentence: that is most of what an email rewrite is for. Generated by this rewriter on 19 September 2026 in Standard mode with the Email style at Balanced strength with Protect names & numbers on, printed here unedited.

What an email rewrite has to get right

Three things, using the words from the example above.

The ask to arrive earlyA reader decides in the first line whether this needs them. In the example below, "I am writing to request that you provide the revised figures" became "please send the revised Q3 forecast figures" and moved to the front of the sentence.
Fewer words for the same request65 words became 43 without losing a single term of the request. "At your earliest convenience" became "as soon as possible"; "it would be appreciated if these could be furnished" became "it would help if you could provide them".
A tone that is direct without being curtEmail style keeps the courtesy words that do work — "please", "it would help" — and drops the ones that only pad. Blunt is not the same as clear, and the rewrite should not make you sound annoyed.

What it leaves alone

A rewrite is judged by what it does not touch.

Names, dates and figures"Q3", "14 October" and the finance team all survived the example untouched, because Protect names & numbers is on by default. Freeze anything else that must appear word for word.
Your greeting and sign-offThe rewriter changes the body you paste. It does not add "Hi Sarah" or "Kind regards", and it will not remove them if you paste them in — that is your call, not the tool’s.
What you actually asked forA rewrite makes the request shorter, not softer or firmer. If the deadline was Friday before, it is Friday after.

Common mistakes with an email rewriter

5 ways this goes wrong, and what the highlights show you in each case.

Sending the first rewrite without reading it

The one place this matters most, because there is no undo on a sent email and the reader is a person you know.

Letting it flatten a difficult message

An apology, a complaint or a refusal carries a tone on purpose. Rewriting it plainer can make it read as indifferent — check that the message still sounds like someone who means it.

Rewriting the parts that are doing work

"Please" and "thank you" are not padding. "I am writing to inform you that" is. The rewrite should know the difference, and you should check that it did.

Pasting a whole thread

Quoted replies below your message get rewritten too, which silently changes what someone else said. Paste only what you wrote.

Expecting it to write the email

It rewrites what you have. If you have nothing yet, the <a href="/email-writer.html">email writer starts from a brief instead.

Email Rewriter FAQs

Is the AI email rewriter free?

Yes, within the per-request word allowance shown beside the editor — which covers any normal email several times over. A free account raises it, and Pro removes the guest limits and the ads.

What is the difference between this and the Email Writer?

The <a href="/email-writer.html">Email Writer starts from nothing: you tell it the purpose and it drafts the email. The rewriter starts from your draft and changes only the wording. If you have already written it, you want this one.

Will it add a greeting or a sign-off?

No. It rewrites the text you paste and adds nothing around it. The Email style changes how the words read, not what the email contains.

Can I use it on a reply?

Yes, but paste only the part you wrote. Anything you paste is treated as text to rewrite, including quoted replies from other people.

Does it change how formal the email is?

The Email style aims for direct and courteous. If you need it clearly more formal, switch the mode to Formal; the mode decides formality when the two disagree.

Will the email rewriter change names, numbers or dates?

Not unless you switch Protect names & numbers off. It is on by default, so a figure, a date, a citation or an organisation stays exactly as written while the sentence is rebuilt around it. You can also click any word and freeze it so it survives every run.

Can I see what the email rewriter changed?

Yes. The result comes back with every changed word highlighted against your original, and you can switch to the original at any time to compare. Click a highlighted word for alternatives, edit the result in place, or step back to an earlier version.

After the rewrite

Check the grammar of the result, shift its register with the tone changer, or compare the two versions side by side. One plan covers every tool.

Grammar checker Tone changer Text compare AI rewriter

Rewrite my email

AI rewriter pages for every kind of writing

Pick the page that matches what you are rewriting — a sentence, a paragraph, an essay, an article or a blog post — or the one that matches how far you want the text moved. Every page runs this same rewriter, shows a real before-and-after it produced, and explains what it changes and what it leaves alone. Standard is the default everywhere in this family; Fluency, Formal, Simple, Shorten and Expand are free too, and Academic, Creative and Custom are part of Pro. The AI paraphrasing tool is the same rewriter under its other name.

What you are rewriting

Sentence Rewriter Paragraph Rewriter Essay Rewriter Article Rewriter Blog RewriterEmail Rewriter

How far to move it

Fluency paraphraser Formal paraphraser Text simplifier Sentence shortener Sentence expander